Stakeholder engagement

Engagement with stakeholders is key to EFSA’s work and reflects its commitment to openness, transparency and dialogue.

Who are EFSA’s ‘stakeholders’?

EFSA’s stakeholders are representative organisations that have an interest in the Authority’s work or in the wider food and feed sector. EFSA divides stakeholders into seven major groups:

  • „ConsumersConsumer organisations
  • environmental_1.png„NGOs and advocacy groups
  • „Business and food industry„Business and food industry
  • Distributors and HORECA (food service industry preparing and serving food and beverages)„Distributors and HORECA
  • Practitioners’ associations„Practitioners’ associations
  • AcademiaAcademia
  • „Farmers and primary producers„Farmers and primary producers

How can stakeholders engage with EFSA?

EFSA has reviewed the way it engages with its stakeholders, to ensure EFSA can efficiently meet its mandate to improve food safety and public health and to ensure a high level of consumer protection in line with societal expectations of accountability and transparency.

The revised approach is set out in EFSA’s Stakeholder Engagement Approach. Some of the bodies and platforms envisaged in the document are new and be operational by 2017, while others are already in place.

Registered stakeholders will be able to engage with EFSA through a combination of standing and ad-hoc platforms, according to their interests and expertise. There will be two standing bodies:

Stakeholder Forum

Members of the Stakeholder Forum will provide strategic input to EFSA’s work plans and future priorities on an annual basis. The themes and topics of each annual forum will be suggested by registered stakeholders and by the priority areas identified by EFSA.

Stakeholder Bureau

The Stakeholder Bureau will advise EFSA on stakeholder engagement and dialogue on civil society’s concerns regarding health, the environment, food production and other issues in the Authority’s remit. It will also help shape the agenda of the Stakeholder Forum. It will be made up of seven representatives of the stakeholder groups listed above, proposed by the stakeholders themselves to act in the interests of the stakeholder category they represent.

In addition to the two standing bodies, EFSA will have a number of targeted platforms through which to engage with stakeholders on technical issues. These are:

Mandate working groups

These will ensure that EFSA engages in meaningful dialogue and capture societal needs and expectations at an early stage of the development of its self-tasks and guidance documents. A pilot for this engagement platform is scheduled in early 2017.

Scientific colloquia

Colloquia, which started in 2004, enable EFSA to tap into the expertise of the wide scientific community and thus prepare for future risk assessment challenges.

Discussion groups

These will act as “learning systems” that allow EFSA to capitalise on stakeholders’ specialist knowledge in specific areas, e.g. developing efficient and harmonised data collection systems, methodological approaches, and identification of new or emerging issues.

Roundtables

These will address issues raised by environmental NGOs and advocacy groups and industry stakeholders on aspects of EFSA’s work, further understanding of EFSA’s risk assessment processes, and facilitate submission of information and responses to EFSA’s calls and consultations.

Communicators labs

The “lab” will be a way of eliciting feedback and input from communication practitioners working for different stakeholders to increase the accessibility, visibility and use of EFSA communications. A pilot for this engagement platform is scheduled in late 2016.

Information sessions

These will provide opportunities to increase knowledge of EFSA’s work among different groups of stakeholders, encourage dialogue, and share real-world experiences, ultimately enhancing the understanding of EFSA’s scientific work.

Conference with Stakeholders Watch: Conference with Stakeholders "Transparency in Risk Assessment"