Trusted science

Independence is one of EFSA’s key values. In line with its strategy, the Authority is committed to safeguarding the independence of its experts, staff, methods and data from any undue external influence and to ensuring that it has the necessary mechanisms in place to achieve this.

The Authority applies a robust set of measures and working practices to safeguard the independence of its scientific work and avoid conflicts of interest. These are all brought together and explained in EFSA’s policy on independence, subject to targeted revision in June 2024. The policy is implemented by the rules laid down in the Decision on competing interest management.

Good risk assessment practices

EFSA has developed a comprehensive body of good  risk assessment A specialised field of applied science that involves reviewing scientific data and studies in order to evaluate risks associated with certain hazards. It involves four steps: hazard identification, hazard characterisation, exposure assessment and risk characterisation practices to guide the work of its Scientific Committee and scientific panels. EFSA’s Scientific Committee has also adopted a set of recommendations on transparency in risk assessment to ensure maximum transparency of its work. More information here.

All the final scientific opinions adopted by the Scientific Committee and scientific panels are the outcome of collective deliberations and decisions, with each member having an equal say. No single expert can unduly influence the decisions of the panel. 

Scientific divergence

Before starting work on a  scientific opinion Opinions include risk assessments on general scientific issues, evaluations of an application for the authorisation of a product, substance or claim, or an evaluation of a risk assessment, EFSA takes a number of measures to ensure that it is not duplicating work carried out by other similar bodies. In particular, it exchanges information on planned risk assessment activities with its Advisory Forum of Member State representatives via the EFSA OpenEFSA portal and a database of risk assessment activities planned by Member States. 

EFSA also takes great care to identify as early as possible any potential scientific divergences between its opinions and work carried out by Member States or other national/regional/international bodies. In the event of such divergences being identified, EFSA has a procedure in place for clarifying and/or resolving the contentious issues. This is outlined in article 30 of EFSA’s Founding Regulation and in a set of good practice guidelines issued by the Advisory Forum. 

Selection of scientific experts

Members of the Scientific Committee, scientific panels and their working groups, as well as other external experts contributing to the work of EFSA, are selected according to their scientific competence and expertise using objective and transparent criteria. During the selection process, interests declared by applicants are scrutinised to ensure the prevention of conflicts of interest (see below). 

Competing interest management

EFSA systematically screens the information provided by an expert in the Declaration of Interest (DoI) and assesses whether a declared interest constitutes a conflict. The DoIs screening process is coordinated by EFSA’s Legal Affairs services.

In June 2024, EFSA’s Management Board approved an updated Independence Policy, further strengthening the way in which the Authority manages the interests of its scientific experts and all professionals with whom it works. 

Main features of the policy are described in this factsheet.

On 27 March 2025 EFSA adopted the updated implementing rules set out in its decision on competing interest management.

Besides unconditional restrictions applying to persons employed by “food industry” or holding financial investments in food business operators, the evaluation of the DoI takes into account the interests declared by the expert in relation to the mandate of the group in question. The screening criteria for each activity are transparently laid down in the Annex to EFSA’s decision on competing interest management.

Based on the outcome of the screening of each DoI, EFSA decides whether or not the person is allowed to participate in the relevant scientific group and, if they are, in what role (for example as chair/vice-chair or member of a scientific panel or working group).

In addition to this regular screening of the declared interests, twice a year EFSA regularly reviews a representative sample of the scrutinized DoIs to monitor for completeness and coherence with EFSA’s rules.

If an expert is found to have omitted relevant information that would have led to the identification of a CoI, EFSA may trigger a “breach of the rules” procedure, which may lead to the adoption of one or more measures vis-à-vis the concerned expert. If a measure is applied, EFSA performs a review of the scientific output to which the expert contributed with a view to clarify whether, and the extent to which, that expert influenced the output. 

Findings of these processes are reported to the Management Board and as of 2019, EFSA makes publicly available Annual Reports on independence.

Declarations of interest

All experts of the Scientific Committee, scientific panels and working groups are required to sign a declaration of commitment, including a commitment to act independently, and to provide an annual declaration of interests (ADoI) for each EFSA group of which they are a member.  

Experts are required to submit an ADoI before joining the relevant scientific group, to update it at least once a year, as soon as a new interest emerges or a previously declared one is modified.

An ADoI contains details of current activities and those completed in the last five years in the following categories: 

• Financial investments.
• Managerial role.
• Employment.
• Occasional consultancy.
• Membership of a scientific advisory entity.
• Research funding.
• Intellectual property rights.
• Other membership or affiliation.
• Other relevant interests. 

Experts are also required to declare additional interests orally at the beginning of each meeting they attend. Should an interest be declared orally, EFSA staff members screen it and if a CoI is identified prevent the expert from taking part in the discussion. Oral DoIs as well as the outcome of the screening or the measure taken to prevent the  occurrence The fact or frequency of something (e.g. a disease or deficiency in a population) happening of an identified CoI are reported and documented in the minutes of each meeting. 

EFSA staff

EFSA staff act in the public interest and are subject to several obligations under EU staff regulations applicable to all civil servants employed by the EU institutions, bodies or agencies, including that of acting impartially, with integrity, of avoiding conflicts of interest and of reporting them as soon as they emerge. EFSA organizes regular awareness raising sessions for its staff to foster an internal culture intolerant to partiality.

EFSA requires candidates to its vacant positions as staff, as well as its agents and officials to fill out an ADoI, which is screened prior to recruitment and ensures that staff members are not assigned to projects where conflicts of interests have been identified. EFSA publishes proactively online the ADoIs of its senior management even in the absence of a legal requirement to do so. 

Procurement and grant awarding procedure

EFSA’s public procurement procedures require each natural person assigned to perform the contracted tasks, as well as tenderers or grant applicants, to submit a Declaration of Interest (DoI).

EFSA reviews submitted Declarations of Interest (DoIs) and assesses whether any declared interests constitute a conflict, in accordance with the Decision on Competing Interest Management and the criteria outlined in Annex 2 of the Decision. If a conflict of interest (CoI) is identified and the contractor is unable to mitigate it, the contractor will be excluded from the process. 

With respect to grant awarding procedures, individuals from organisations designated by Member States (Article 36 organisations) are subject to the same transparency and independence requirements as members of EFSA’s scientific Working Groups, when the activities are the same.