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Use of the EFSA Standard Sample Description for the reporting of data on the control of pesticide residues in food and feed according to Regulation (EC) No 396/2005 (revision 1)

EFSA Journal 2013;11(1):3076 [54 pp.]. doi:10.2903/j.efsa.2013.3076
European Food Safety Authority Acknowledgment EFSA wishes to thank the members of the Networking Group on Pesticide Residues for the support provided to revise this document and EFSA staff: Daniela Brocca, Paula Medina-Pastor, Ileana Miron, Hermine Reich and Giuseppe Triacchini for their contributions to this guidance of EFSA. Contact pesticides.mrl@efsa.europa.eu
Type: Guidance of EFSA On request from: EFSA Question number: EFSA-Q-2012-01004 Approved: 07 January 2013 Published: 11 January 2013 Corrected: 21 March 2013. This version replaces the previous one/s. Erratum/Corrigendum:

In order to address the need to bring more clarity and guidance in some examples given in sections 10, 12 and 34, the need to correct a mistake in one example (“Example 4”) in section 10 and to include new SSD codes in Table 2, a corrected version is made available through this corrigendum.

Affiliation: European Food Safety Authority (EFSA), Parma, Italy
Abstract

Regulation (EC) No 396/2005 on Maximum Residue Levels of pesticides in or on food and feed of plant and animal origin requires the Member States to monitor pesticide residue levels in food commodities and submit the monitoring results to EFSA and the European Commission. In 2009, EFSA developed the Standard Sample Description (SSD), which is a standardised model for the reporting of harmonised data on analytical measurements of chemical substances occurring in food, feed and water. This document is intended to provide the Member States with specific guidance on how to use the SSD for the reporting of the national results of the pesticide monitoring in the framework of Article 32 of Regulation (EC) No 396/2005. In particular, this document is meant to provide SSD users with support in selecting the appropriate codes for the elements which pertain to pesticide residues monitoring data. This document shall complement the EFSA guidance document “Standard sample description for food and feed”.

© European Food Safety Authority, 2013

Summary

Regulation (EC) No 396/2005 on Maximum Residue Levels of pesticides in or on food and feed of plant and animal origin requires the Member States to monitor the pesticide residue levels in food commodities and submit the monitoring results to EFSA and the European Commission. According to Article 32 of this regulation, EFSA is responsible for drawing up an Annual Report on pesticide residues on the basis of the monitoring results provided by the reporting countries.

In 2009, EFSA developed the Standard Sample Description (SSD), which is a standardised model for the reporting of harmonised data on analytical measurements of chemical substances occurring in food, feed and water. EFSA has published the guidance document “Standard sample description for food and feed” on the use of the SSD, which provides specifications aimed at harmonising the collection of data from the Member States for a wide range of measurements in the area of food and feed assessment. This document is intended to provide specific guidance on how to use the SSD for the reporting of the national results of the pesticide monitoring in the framework of Article 32 of Regulation (EC) No 396/2005. This document shall complement the EFSA guidance document “Standard sample description for food and feed”.

The SSD includes a list of standardised data elements (items describing characteristics of samples or analytical results such as country of origin, product, analytical method, limit of detection, result, etc.), controlled terminologies and validation rules to enhance data quality. These can be used both by data providers and data recipients to accurately describe analytical samples for evaluation purposes. The document lists and provides details on the SSD data elements which are considered mandatory or voluntarily for the reporting of the pesticide monitoring data. Furthermore, it provides guidance on the selection of controlled terminology for the specific data elements of the data model. Finally, it introduces the data providers to the rules applied to validate the data transmitted by the reporting countries.

Keywords

Pesticide, residues, food, monitoring, control, harmonised, data, collection, model